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International Gay Rodeo Association
Rodeo Production Guidebook
Hosting IGRA Board Meetings
Purpose This document is intended as a guide to the hosting association to use for planning and requesting a board meeting room. Where possible, items are listed with some flexibility in mind. If the association or facility has any questions concerning these requirements, have them call Frank Harrell to discuss specific details at (202) 957-6187.

Items in red will be supplied by Frank Harrell.

Supplied by Hotel or Facility

Supplied by local Association or IGRA

Room Considerations

When selecting a room, listen for air handling equipment. Our board meetings are webcast, when possible, and noisy heating and air conditioning equipment can make audio pickup very difficult.

Tables should be setup in a rectangular 'U' shape pattern with one end open for webcast equipment and operator. (see photo examples below)

The webcaster will need access to the room at least an hour and a half before the scheduled meeting is to begin.

Board Meeting setup examples

August 22, 2008, Alsip, Illinois, Doubletree Hotel

July 31, 2009, Philadelphia, Pennyslvania, Lows Philadelphia Hotel

September 3, 2010, Overland Park, Kansas, DoubleTree

November 11, 2010, Reno, Nevada, Harrah's Reno

First posted May 16, 2015
Last update Sep 15, 2022